IT Project Management

Written by Sakina Shabbir

As a Senior Projects Lead, Sakina finds Project Management an incredibly exciting and a colossal professional field. When she isn't taking care of translating customers; she enjoys reading, traveling and baking.

IT project management incorporates regulating and supervising business ventures for a software development environment. These processes include network redesigns and upgradations, equipment installation, distributed computing and cloud support systems. It can be defined as a sign of progress towards arranging, sorting out and portraying an obligation regarding the fulfillment of an organization's particular IT objectives. You might be an IT expert introduced to project management or a manager who needs to grow more at undertaking managerial aptitudes. Maybe you are hoping to craft a vocation as a full-time Project Manager (PM). Here are a few things you need to know before making your next step:

Why Project Management?

An IT project can be any kind concerned with an IT framework, data management systems, or computational innovations. This also incorporates software improvement cycles, for example, programming a straightforward web application for e-commerce or a vast scale software framework.

To begin with, IT project management often includes web development, that includes activities like creating a sitemap, building an e-commerce platform, or designing a web framework.

The various fields of responsibilities for an IT development enterprise are as follows:

  • Research: This involves making a dedicated analysis of all the underlying aspects such as market size, growth factors, and target audience.

  • Administration: Realizing the decision makers and distributing tasks accordingly.

  • Software development: Laying out the foundation of the project and creating required software systems to implement the plan.

  • Framework Implementation: Executing the project and creating the necessary framework to support the project environment.

  • Change administration: It is the continuous model of building and fixing. To ensure the longevity of your project, continuous changes at both managerial and development phase needs to be done.

  • Infrastructure: Your infrastructure suggests the scalability and usability of your model. You need to implement the right resources and tools that support your project efficiently.

  • Needs Evaluation: Analyse the future requirement for scaling and upgrading your products. Understand how you can implement these in the future.

Dealing with the Project

A project management lifecycle contains a procedural approach where each phase is unique in itself and the project. These five procedure bunches include the project management life cycle and are widespread to all ventures.

Initiation: In the initiation phase, the task objective, the need or the relevance of the project is justified. The manager is appointed for the project to oversee the undertaking and to determine the tentative timeline.

Planning and arranging: This involves designing the more significant part of the required strides to achieve a fruitful conclusion to the project. Generally, it is executed by the project administrator and the undertaking team together. The planning of processes are iterative, and its evident that amendments will happen on distinctive stages.

Execution: Execution phase follows when the undertaking design has been created to meet the expectations of the stakeholders.

Monitoring: When the project is being executed by the designated team, the administrator screens and controls the work for scope, time, cost, quality, hazards, and several other aspects of the project. Observing and controlling is likewise a recurring procedure to guarantee that the project tends to its objectives and meet the stakeholder’s requirements.

Closing: Toward the conclusion of each phase of the project lifecycle or the project itself, project conclusion happens to guarantee that the more significant aspects of the project or phase has been finished, authorized, and at last forwarded from the project team to operational bodies.

Iterating the Scope of Project

Project Scope Management alludes to the arrangement of procedures that guarantee a precise characterization and mapping the scope of the project. Scope management methodology empowers project supervisors and managers to efficiently divide work to adequately cover a project,  controlling all aspects of the project’s scope.

Assessment: This procedure is the point at which a constant effort is made to catch and characterize the work objectives that should be achieved.

Regulation: The controlling and regulatory center around archiving tracking, scope creeps, and objecting or favoring upgrades in project designs and infrastructures.

Finalization: The last phase of scope management is closing that incorporates a review of the project’s accomplishments and comparing them to the expectations of the client. The process also involves an evaluation of the results against the first arrangement.

How to Characterize the Scope of a Project?

To characterize the Scope of a project, identify and evaluate the following parameters:

Project objectives: Realize the goals of your project. Know what the project aims to accomplish, and how you can achieve those goals.

Assets and financial plan: Resource allocation is one of the most significant factors that govern your success. Analyze the financial structure and carefully allocate these assets to maintain a budget for your project.

Schedule the tasks: A proper roadmap is a must to determine the progress timeline and prioritize all the processes. Begin by creating a thought-out schedule that defines the expected schedule of your project. This can also be shared with the stakeholders to get their participation.

Sub-stages: For large scale processes, it is advised to create substages that divide the different phases involved in project implementation and deployment.

These parameters help you understand the more significant factors that govern the success or failure of your project. This will also give a clarification to partners, senior administration, and colleagues giving them a detailed description of what will and won't be incorporated into the last item or administration.

Changing As You Go

Create a continuous recurring process that is adaptive to changes that come along the way. Agile methodology is a relatively famous because of its flexibility. Developers often fail to create a streamlined procedure to eliminate the shortcomings and expected points of failures. Agile method hence gives the IT team a dynamic ability to adapt to the ever-changing course of the project.

A detailed requirement and objective analysis gives an overview of a realistic and an achievable plan, which helps to recognize and compare the expected return on investment (ROI) to the actual ROI.

In Order to reinforce your process: Enhance the approach by incorporating support software to bolster the performance. These tools will help you centralize information and record crucial historical data.

The above systematic approach will help IT project managers and team supervisors to track the progress of their project. This enhances the visibility of the processes, improves communication and creates scope for assigning new tasks to the existing project. These analytics and data visualizations portray project statistics so that the respective administrators can take immediate corrective steps.

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